How To Set Up Focus Time In Outlook
Getting time to focus on work is a common challenge. If y'all are in a function where meetings are the norm, how do you make fourth dimension to plan and become work done? In Microsoft 365 there are a few tricks and tools yous tin can use to create and make the most of focus time.
MyAnalytics
If you aren't already using MyAnalytics, now is the time to start. If you want to focus MyAnalytics Focus Fourth dimension feature will do the heavy lifting for y'all.
Forwards plan and set up up regular focus fourth dimension:
- Visit your MyAnalytics Focus dashboard
- Select 'Automatically book time' or 'Set reminders only'
Y'all'll now take focus fourth dimension in your calendar (or reminders to create it).
- Create your focus programme
- Follow @_MyAnalytics on Twitter #MyAnalytics
- MyAnalytics on Microsoft
Outlook
Now that MyAnalytics has found and locked in your focus time. It volition show in your Outlook calendar that you are busy.
Your ain cocky-discipline is important now, as I recently learned. There is trivial indicate blocking out focus time if you are simply going to accept meetings that come through, and so:
- Stick to your focus time and say no to other meetings
- Let your colleagues know that this is how you work
To stop the mobile distractions you can also set your Outlook mobile app to 'Do not disturb' and so you aren't distracted by emails on your phone.
- Do non disturb on Outlook for Android (also bachelor on iOS)
Y'all've sorted out your distractions and you're saying no. You're most gear up to focus.
- Follow @Outlook on Twitter #Outlook #MicrosoftOutlook
- Outlook on Microsoft
Teams
With your focus fourth dimension set in your agenda, Teams volition automatically set your condition as 'Focusing' and 'Do not disturb'. This does two important things:
- Tells anybody that you don't desire to be disturbed
- Stops notifications from popping up and distracting you
Another handy Teams feature to take advantage of here is your condition message. Set or update your bulletin to something that lets people know you are on focus time. You tin also ready so your message appears when people contact yous via chat bu checking the 'Show when people message me' box.
- Set up your condition message in Microsoft Teams
- Follow @MicrosoftTeams on Twitter #MicrosoftTeams
- Teams on Microsoft
To Do
Now that yous have all the pieces in place for your focus time, y'all demand to prioritise how you utilise it.
Apply To Practice to create a list of what you want to achieve. You could create a specific list for your focus time, or just add tasks to 'My Solar day'.
If y'all already have emails flagged or marked as of import you can pull them directly into your 'My Solar day'.
Once you accept set up your 'My Twenty-four hours' you are ready to go. It's all up to you lot.
- Using Microsoft To Do with Outlook tasks
- Follow @MicrosoftToDo on Twitter #ToDoTogether #MicrosoftToDo
- To Exercise on Microsoft
The tools are amazing simply they are simply a way to enable your ain self discipline. Exercise you have your own tips for getting focus time? Share them beneath.
Source: https://rebeccajlj.com/2020/02/26/4-tools-to-help-you-focus-and-make-the-most-of-it/
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